Organizing Sessions

The first step in organizing the technical content of your track is the creation of sessions.

Toolbar Location: Organize > Sessions 

Create a Session

• Under Organize on the administrative toolbar, click on Sessions.

• Select a track. If no sessions have been created, a message to this effect will be displayed.

• To create sessions, click on ”r;Create a New Session.”

NOTE: For Congress, sessions can only be updated.  

• Select the type of session. Fill in the session title, description, and co-sponsors. A number will automatically be assigned to the session. If sessions already exist within your track, the session you create will receive the next available number (e.g., 1.1, 1.13, etc.). Click on ”r;Create a Session.”

NOTE: The session type will also determine the paper type, unless specified otherwise in the course of the session development.

• At this time you will be taken to a detail page from which you can update existing session information and add/assign session organizers/chairs and co-chairs. 

NOTE: If you are unsure of what the session types are please review the descriptions of the types before you choose a session type.

Update a Session

Should you wish to update session information, follow the steps indicated above and make the appropriate changes in the detail page. 

Assigning Sessions to Topics

In some cases you may need to assign sessions to a topic area.

• Under Organize on the administrative toolbar, click on "Sessions."

• Select the session that needs to be assigned a topic and click on ”Move Session” move session in the upper right corner.

• On the next screen choose the new track and/or topic and click on "Move." 

Delete a Session

• Under Organize on the administrative toolbar, click on "Sessions."

• Select the session that needs to be deleted.

• Click on the "Delete" button. 

NOTE: Congress organizers cannot delete sessions.  If you need to have a session deleted please contact ASME staff. 

Add Session Chairs and Co-Chairs

After sessions have been created session chairs can be assigned.

•  Add a session chair or co-chair. Click on ”Add Session Chair.”  To check if the name exists in the database (perhaps as an author), type in the email address and click on the text to the right to ”Verify User.”  If the user exists, the form will automatically fill in the account information and this individual will receive the access afforded to this role. Click on ”Create Account” and you will be returned to the detail page. If the user does not exist in the database, complete the required information.  Click on ”Create Account” and you will be returned to the detail page.
  NOTE: A session organizer has to be added before a co-chair can be assigned to the session.

• To remove an existing session chair or co-chair. If you need to remove a session chair or co-chair from the session, click on the text ”Remove” to the right of the chair's name.  You will be asked if you are sure you want to remove the chair.  Click ”Remove Chair” to remove the chair.

• Assign additional session chairs. Should you wish to assign an additional chair or co-chair to a session, follow the steps indicated above and make the appropriate changes in the detail page. Once you have completed this step, you will return to the detail page to continue creating sessions and assigning chairs and co-chairs.