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Guidelines for Conversion to PDF
In order to convert a document to PDF format, you must have the full version of Adobe Acrobat. The free browser plug-in, Adobe Acrobat Reader, permits a user to view and save a PDF file only. Guidelines for converting are as follows.
Set PDF Writer or Distiller to include all fonts, except the standard thirteen.
Ensure all fonts are embedded.
NOTE: Acrobat 4.0 and higher automatically embeds fonts. If fonts are not embedded and an earlier version of Acrobat is used, it may cause font substitution and technical errors in your paper.
The resolution for gray and color images should be set to 150 dpi. Compression should be checked and set to automatic. Image quality can be set to medium.
The resolution for monochrome (black and white) images should be set to 300 dpi. Compression should be checked and set to CCITT Group 4.
Job Options Settings in Adobe Acrobat Distiller
Check the new PDF document against your original document to ensure a successful conversion. The technical integrity of the document must be intact. We recommend viewing the new PDF on a different machine (preferably with different fonts) to find any errors your PDF may have. In addition, the document settings may show different line and page breaks depending on your printer.
Embedding Fonts
To ensure proper conversion, all fonts must be Type 1 and embedded in the document. We recommend the use of Adobe Acrobat 4.0 +, as the newer version(s) automatically embed all fonts in a document. Using an earlier version may result in flawed conversions of math and special characters if fonts are not embedded properly.
Font Errors
If a font other than Type 1 is used, and the font is not properly embedded in the document, an error message will occur. In order to view or print the PDF, you need to obtain access to the correct fonts so the PDF can be viewed on your computer and other non-native systems.
The Adobe website provides free downloads of font packs (e.g., Chinese fonts, Japanese fonts, etc.) to ensure access to PDF documents created on non-native systems.
Acrobat 3.0 + Users
Minor editorial corrections to the PDF document (e.g., revising typos) can be made by using the Touch-Up Text tool. New text, missing material, etc., cannot be added in this version.
Microsoft Office 2000 Users
To convert a Word document into a PDF, you must have Adobe Acrobat (full version) installed on your computer. To convert your document, click the Adobe icon on the toolbar to start PDF Writer. Your Word document will automatically be sent to Acrobat Distiller for conversion to PDF format.
LaTex Users
If you’re using subsetted fonts in Latex and Acrobat Distiller creates a PDF, the PDF file will contain missing characters. Latex assigns the same name to different font sets of the same basefont in the PostScript file. When reading the PostScript file, Distiller assumes these fonts are the same, so they are not included in the PDF created.
To remedy the situation, configure Latex to cease the subsetting of fonts when a PostScript file is being generated. While subsetting refers to Acrobat Distiller, the same rules apply to PDF Writer.
Adobe Security
When submitting your PDF files please do not apply any security features. Make sure that "No Security" is selected to the Security method. Applying security measures to your file will cause delays in preparing your paper for publication.