ASME CONFERENCE TOOLBOX
Author Help Manual
Abstracts
Author Status Page
In order to view your paper status, submit additional content, etc., you will need to log into your author account on the conference site. The page displayed after logging in, the Status page, is the platform where all paper information can be viewed or updated. The page is composed of two sections, Current Paper Status and Author Information, which are described below.
Current Paper Status
The Current Paper Status section displays paper information and status, and gives you, the contact author, the functionality to manage your technical submissions. Each paper number will be displayed on this page, along with the details of each paper.
Paper number
Paper title
Status/Options
Area of interest (and topic if chosen)
Session
Conference organizer name (directly linked to their email address)
Role of organizer
Session schedule (when assigned)
NOTE: The ability to show or hide area of interest, topic and session details can be controlled by choosing Show or Hide from the top portion of the page.
The submission of your abstract initiates the process whereby your paper will flow through the online management system. The status of your paper will be listed in red under the Status/Options box. The various status statements are:
Abstract submitted: The abstract has been successfully submitted, and is awaiting initial review from a conference organizer.
Abstract accepted: The abstract has been reviewed by the conference organizer and has been accepted.
Abstract rejected: The abstract has been reviewed by the conference organizer and has been rejected.
Draft paper received: The draft has been successfully submitted, and is awaiting reviewer assignment by a conference organizer.
Under review: The draft is under peer review.
Paper review completed: The peer review of the draft has been completed and the paper is awaiting final determination of acceptance by a conference organizer.
Revision requested: After peer review, a revised version of your draft has been requested by a conference organizer.
Revised paper submitted: The revised draft has been successfully submitted and is awaiting final determination of acceptance by a conference organizer.
Draft paper accepted: The draft has been tentatively accepted for publication and presentation, provided all publication requirements are submitted by the stated deadline. NOTE: Even if your draft is accepted without any required corrections you MUST still submit a final paper.
Draft paper rejected: The draft has been rejected for publication and presentation.
Paper withdrawn: The paper submitted has been withdrawn from the conference.
Final paper submitted: The final paper has been successfully submitted for publication.
As conference organizers manage your submissions through the tool, their decisions will enable the next function in the paper submittal process. The functions will be displayed under the Options box, as well as the top of the Status page. You will see the following links at different points during the conference cycle.
Update: Enables the author to update an abstract, paper type, paper title, presenting author biography and draft papers; final papers cannot be updated.
Submit Draft Paper: Enables the author to submit a draft paper.
Submit Final Paper: Enables the author to submit a final paper.
Submit Biography: Enables the author to submit a presenting author biography (for non-published paper types).
Details: Enables the author to view paper details, including the technical area the paper has been submitted to, organizer contact information, reviewer and organizer comments, and paper events.
Withdraw: Enables the author to withdraw the abstract/paper from the conference.
Re-instate: Enables the author to request their withdrawn abstract/paper to be re-instated.
Download Copyright Form: Enables the author download a copyright form in HTML format, pre-populated with paper and author information as entered from the author’s account.
Author Information
The Author Information section provides information on additional authors and the ability to manage them. Author information will be listed for each paper submitted. The following fields are shown.
Paper Number
Author Name and Role
Options
The Options box will provide an author with the ability to manage their additional authors. The following functions are available.
Update: Enables the author to update
a co-author account.
NOTE: If the co-author is a contact author for another paper or is
an organizer you will not be able to update their information.
Add: Enables the author to add an additional author.
Delete: Enables the author to remove an author from the paper.
Roles & Order: Enables the author to update author roles and order.